Before the Colorado legislature is a bill that requires each governmental entity to have in place by 2022 the option to accept electronic delivery of documents to be recorded. It allows the acceptance of a scanned copy by email or through a 'secure file transfer system.' Do any other states currently accept the filing of subdivision plats in this manner. I see no issue with a scanned original document with wet signatures but I can't figure how to get electronic signatures of all parties to a plat along with the recording information on the document without "blowing up" the secure signatures of the other signers.
Are any other states recording documents by electronic submittal and if so how are the signatures protected.
And notaries. How exactly will that happen?
I suppose you can have the dedicator sign the plat electronically in the presence of the notary.
Then how do the commissioners sign?
That's for subdivision plats. For other documents it's already happening.
I think that most states have digital signature laws by now. You can digitally sign and save a document that has been previously digitally signed by others - you just can't alter that earlier digital signature and then save.
The thing that worries me is long term storage of the digital document. I'm not aware of any digital storage medium that guarantees to remain viable even 20 years into the future. What about 50 years? 100?
The new Adobe program I bought has a digital signature capability. Haven't used it yet. I don't know how others will add their digital signature, but I'm sure soon technology will figure it out.
Over a decade ago I prepared an article that appeared in Spring 2009 issue of Ohio Surveying News about digital signatures. Multiple digital signatures and certifications were available then. Naturally the technology has advanced since and is addressed in Adobe support community 2020 post titled "Multiple digital signatures" with a similar question and the answers.