Ah, the giving away for free, of something I did many years ago, for someone else, and probably for a cheaper price than I should have, but no worries, here you go, and feel free to call and bend my ear for a half hour questioning what was done, and why, and definitely use it for construction today for that million dollar home, that you can't afford to spend $2000 on for a new survey, and you're probably going to call again later on when things don't look right, and the contractor said that it's a mistake by the surveyor....
Not sure how you deal with things like this in non-recording states. Luckily I don't have to deal with that at all. I do occasionally get a call for a survey 'you did back in 1995' or something like that. If it's the original client i can usually pull it up online and email it to them before we're off the phone. All WA records are centrally indexed and most of the Idaho counties I work in have online research.
If it's not the original client and I can't located it quickly in our records I tell them to visit the courthouse or title company.
I hand out copies of my old surveys upon request, and you would be surprised at how much new work that generates. After 53 years as a registrant it has never once caused a problem for me.
The idea that providing a copy of a survey that you signed years ago somehow makes you liable for anyhting that has happened after the date of signature is ridiculous.
Holding a survey of a potential client's land hostage pending payment for work that you were already paid for is....
I am very thankful for recording requirements...
My firm contractually places ownership of ALL work on a project under the ownership of the client. Curiously, we keep the original field notes, electronic data and prints, but destroy them after 7 years. I record ALL of my surveys, so there are copies retained by the County. When a past client requests copies, if we have them we provide them at no charge. When a non-client requests copies we ask the client if it is okay to release them and if they say yes, we provide copies at no charge. In the event that we have destroyed things we tell whoever is asking that we no longer have copies. In my 9-1/2 year tenure here I have only had 1 client express concern.
There is no Limit of Liability Statute in my State, but there is a 7-year record retention statute. Our State Board's policy states that unless all information is shown on a recorded document records must be retained forever.
I have issues with several of these procedures, but have been informed that they were developed in accordance with legal counsel.