Scanner/Plotter
My local County Clerk’s office has no scanner and for a long time, the 18″ x 24″ subdivision plats have been sent to the Public Works department, scanned, and then printed on 8 1/2″ x 11″. This paper is then scanned and put into the digital records system. As you can imagine, quite a bit is illegible and of course the scale is shot. The digital system until recently has been an old DOS system that was not available online. When one did research there, you look up the deeds on the DOS system and got the plats from the plat cabinet and made copies via several sheets of tabloid sized paper.
We have a new Clerk and the old DOS system has been replaced with an ECLIXX system that is available online, and at the same time, the old plat cabinets have been replaced with a new 4-pin bottom hinged system that saves a tremendous amount of space and is very tidy. Unfortunately, it is very easy for a handful of plats to slip off the posts and pile up in the bottom. Another problem is that an entire cabinet full of old plats had been stored in plastic sleeves that degenerated and took the ink off of the mylar plats( I know it is mostly the fault of the submitting surveyor cheaping out on printing). Paper copies are still available however at the Planning Commission.
With the problem of inaccessible and illegible plats, the new Clerk is looking for solutions. Re-scanning old and future plats in house and being able to reproduce them full sized in the records room (for a fee) is the goal. My question to you is what sort of machine would you recommend for such a venture and do you know the costs.
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